Privacy Policy
Last updated: 12 October 2026
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SAAiFA is committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it and what rights you have. We comply with the Protection of Personal Information Act (POPIA) and all applicable South African data protection legislation.
1. Introduction
SAAiFA (South African Ai Film Association) is operated by Caddelle (Pty) Ltd, South Africa. We are the responsible party for the personal information we collect through the SAAiFA website at saaifa.co.za.
By using our website or registering as a member, you agree to the collection and use of your information as described in this policy.
2. What We Collect
Founding Members
When you register as a Founding Member, we collect the following information:
- Your first and last name
- Your display name or filmmaker name
- Your email address
- Your phone number (optional)
- Your province
- Your bio and website URL
- Your social media profile links
- Your showcase video link
- Your encrypted password
Community Subscribers
When you subscribe for updates, we collect your first name and email address only.
Contact Form
When you submit a contact form, we collect your name, email address and the content of your message.
Usage Data
We may collect basic usage data such as pages visited and browser type for the purpose of improving the platform. This data is not linked to your identity.
3. How We Use Your Information
We use the information we collect for the following purposes:
- To create and manage your member account
- To display your public profile on the Founding Members directory
- To send you updates, announcements and newsletters about SAAiFA
- To manage film competition submissions and the judging process
- To respond to your enquiries via the contact form
- To improve and maintain the SAAiFA platform
- To comply with our legal obligations
We will not use your personal information for any purpose other than those listed above without your consent.
4. Public Information
As a Founding Member, certain information you provide will be displayed publicly on the SAAiFA website. This includes your display name, province, bio, showcase video, website URL and social media links.
Your email address, phone number and password are never displayed publicly and are stored securely. You can update or remove your public profile information at any time by logging into your member dashboard.
5. Sharing Your Data
We do not sell, rent or trade your personal information to third parties.
We may share your information only in the following limited circumstances:
- With service providers who assist us in operating the platform, under strict confidentiality obligations
- Where required by South African law or a court order
- To protect the rights, safety or property of SAAiFA, our members or the public
6. Data Retention
We retain your personal information for as long as your account is active or as needed to provide our services. If you close your account, we will delete your personal information within a reasonable period, except where we are required to retain it by law.
Community subscriber data is retained until you unsubscribe. Contact form submissions are retained for up to 12 months.
7. Your Rights
Under POPIA, you have the following rights regarding your personal information:
Right to Access
You have the right to request a copy of the personal information we hold about you.
Right to Correction
You have the right to request that we correct any inaccurate or incomplete information we hold about you.
Right to Deletion
You have the right to request that we delete your personal information, subject to our legal obligations.
Right to Object
You have the right to object to the processing of your personal information for direct marketing purposes.
To exercise any of these rights, please get in touch via our contact form. We will respond to your request within 30 days.
8. Cookies
SAAiFA uses session cookies to manage your login state. These cookies are essential to the functioning of the platform and do not track you across other websites.
We may use basic analytics to understand how visitors use the site. No personally identifiable information is collected through analytics.
9. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please get in touch via our contact form.
If you believe we have not handled your personal information in accordance with POPIA, you have the right to lodge a complaint with the Information Regulator of South Africa at www.justice.gov.za/inforeg.